Application
This unit describes the skills and knowledge required to implement and review workplace information systems. It involves identification, collection, initial analysis and use of information.
The applies to individuals whose work will normally be carried out within methods and procedures which require planning and evaluation, leadership and guidance of others, and some discretion and judgement.
No licensing, legislative or certification requirements apply to this unit at the time of publication.
Elements and Performance Criteria
1. Identify and review information needs | 1.1 Identify information required by relevant stakeholders 1.2 Review information requirements to determine suitability, accessibility, currency and reliability of information according to |
2. Collect, analyse and report information | 2.1 Collect information which is adequate and relevant to the requirements of relevant stakeholders 2.2 Confirm information is in a format suitable for analysis, interpretation and distribution 2.3 Analyse information, identify and report relevant trends according to the requirements for which it was collected |
3. Implement information systems | 3.1 Implement information systems effectively to store, retrieve and regularly review information for decision making purposes 3.2 Use 3.3 Recommend improvements to information system to |
4. Support information system continuous improvement | 4.1 Collect data about information system future needs in consultation with 4.2 Confirm identified information system future needs reflect the organisation’s 4.3 Assist development of proposals for continuous improvement of information system 4.4 Distribute information to relevant stakeholders on information system changes, where required |
Evidence of Performance
The candidate must demonstrate the ability to complete the tasks outlined in the elements, performance criteria and foundation skills of this unit, including evidence of the ability to:
distribute information to relevant stakeholders in response to three different workplace information needs
implement and review a workplace information system on at least one occasion.
Evidence of Knowledge
The candidate must be able to demonstrate knowledge to complete the tasks outlined in the elements, performance criteria and foundation skills of this unit, including knowledge of:
key aspects of workplace information systems including:
budgets and financial management systems
customer information software or records
databases
product and service information
project management software
record management systems
spreadsheets.
Assessment Conditions
Skills in this unit must be demonstrated in a workplace or simulated environment where the conditions are typical of those in a working environment in this industry.
This includes access to:
a workplace information system
organisational policies and procedures.
Assessors of this unit must satisfy the requirements for assessors in applicable vocational education and training legislation, frameworks and/or standards.
Foundation Skills
Reading | Critically analyses documentation from a variety of sources and consolidates information |
Writing | Develops information for a specific audience using clear and detailed language |
Oral Communication | Uses active listening and questioning to convey and clarify information and to confirm understanding |
Numeracy | Selects from and uses mathematical strategies to perform initial analysis on information |
Planning and organising | Takes responsibility for planning, sequencing and prioritising tasks and own workload for efficiency and effective outcomes |
Teamwork | Cooperates with others and contributes to work practices where joint outcomes are expected and deadlines are to be met |
Problem solving | Contributes to continuous improvement of current work practices by applying basic principles of analytical thinking |
Technology | Uses digital technologies and systems to access, enter, present and distribute information |
Sectors
Technical Skills – Information Services